Catalogue services 10 · 4

Business groupings and joint bids

Some projects are too large or too broad for one company. We help you find complementary partners, clarify who does what and facilitate the discussions that lead to a grouping or consortium. The grouping agreement itself is drafted and signed by the members, with their own advisers.

For
SMEs aiming at projects beyond their individual capacity
Services
10 Formation of business groupings · 4 Transaction facilitation
Typical pricing
Fixed facilitation fee or success fee on a signed grouping

When this service fits

  • A tender requires skills you only partly cover
  • You want to share a large contract with trusted complementary firms
  • A buyer asked whether you could partner for a multi-lot project
  • Discussions with a potential partner keep stalling on roles and information

When it is not the right first step

  • You want us to be a member of the grouping: we facilitate, we do not join
  • You need the legal agreement drafted: involve a lawyer
  • Partners compete for the same lot: groupings may raise competition-law questions to check with counsel

What is included

01

Gap analysis

What the project requires and which parts you cannot cover.

02

Partner search

Identification and sounding of complementary companies.

03

Role framing

Draft allocation of lots, lead company, contacts and information sharing.

04

Facilitation

Agendas, meeting notes and follow-up until members decide.

Not included

  • Membership or liability in the grouping
  • Legal drafting of the grouping agreement
  • Exchanges of commercially sensitive information beyond what members authorise

How the work is done

  1. 01

    Analysis

    We read the project requirements and map gaps.

  2. 02

    Search

    We identify and approach complementary firms.

  3. 03

    Framing

    We prepare a role matrix for discussion.

  4. 04

    Meetings

    We run structured meetings and record decisions.

ADVERTCIX handles

  • Partner search and sounding
  • Role matrix and meeting notes
  • Neutral facilitation

You handle

  • Decide on partners and roles
  • Agree confidentiality before sharing information
  • Sign the grouping agreement with legal advice

What you receive

Gap map

Project requirements against your capacity.

Partner shortlist

Complementary firms with fit reasoning.

Role matrix

Draft allocation for discussion.

Decision log

Decisions and open points after each meeting.

What we need from you

  • The project or tender documents
  • Your capacity and references per lot
  • Any partners already approached
  • Confidentiality expectations

Sequence and dependencies

StepOutcomeDepends on
AnalysisGaps identifiedDepends on project documents
SearchPartners soundedDepends on partner availability
FramingRole matrix discussedRequires all candidates' participation
DecisionMembers decide and signYour and partners' own legal review

How quality and progress are reviewed

We track whether the grouping is converging, with plain criteria.

MetricDefinition
Partners soundedCompanies approached
Partners engagedCompanies attending framing meetings
Open pointsUnresolved items in the decision log
DecisionGrouping formed, paused or abandoned

Hypothetical scenario

Hypothetical: a three-lot public contract

A design firm wants to answer a three-lot public contract but only covers design. We map the gaps, find an installer and a maintenance company in the territory and facilitate three meetings.

The members agree on a lead company and a role matrix, then draft their agreement with counsel and answer together using tender support.

Questions

Who leads the grouping?

The members decide. We propose options and record the decision.

Can you help after the grouping is formed?

Yes, through tender support or coordination tasks defined in a new order.

Tell us about your situation. The form will carry this service.

Discuss a joint opportunity